Use the address book

Use the address book to store people's names and information about them, such as email addresses and phone numbers. You can use the address book to quickly enter recipient names in the To, CC and BCC fields of the New Memo window.

You can store the names of individuals (contacts) and their addresses. You can also create groups that contain the names and addresses of many people. This allows you to quickly send a message to multiple people. For example, you might set up a group consisting of the bakery department managers at all stores in your chain and name it "Bakery Managers." You could then create an email message and send it to all of the managers by simply selecting the Bakery Managers group from the address book.

To display the Address Book window, you can click My Organizer on the SVHarbor home page and then click My Address Book. You can also click Address Book in the main email window.

The Address Book window displays your list of contacts and groups, as shown below.

New: Lets you create a new contact or group in the address book.

Tools: This button isn't applicable to the address book.

Delete: Displays the Delete and Empty Trash buttons, which you use to delete contacts and groups from your address book.

Go To: Displays the My Organizer button, which you click to go to the My Organizer page.

Open Mail: Displays the main email window.

Open Calendar: Displays the Calendar window.

Open To Do: Displays the To Do window.

Add contacts

1.	Click New on the main Address Book window. Then click Contact. The New Contact Basics window is displayed.

2.	Enter the contact's name and business information, as well as phone numbers and email and Web page information.

3.	To enter additional information, click Details and Comments, and fill in the fields on these windows.

4.	Click Save and Close when you have finished entering information about the new contact. To start over, click Discard Changes. Click Contacts on the Address Book window to see your new contact in the list.

Add groups

1.	Click New on the main Address Book window. Then click Group. The New Group window is displayed.

2.	Type the group's name in the Group name field.

3.	Click the arrow in the Categorize field and select a categorization from the list. Or, click Add Category and type a new category name at the prompt.

4.	Type the group's description in the Description field.

5.	Enter the members of the group in the Members field. To select the member names from the Address Book, click the book icon next to the Members field.

6.	Click Save and Close when you have finished entering information about the new group. To start over, click Discard Changes. Click Groups on the Address Book window to see your new group in the list.

Edit contacts or groups

1.	On the main Address Book window, click the name of the group or contact you want to edit. Information is displayed for this individual.

2.	Click Edit Contact or Edit Group at the top of the window. The screens of information are displayed in editable form.

3.	Change or add information as necessary. Refer to the Add contacts and Add groups help topics for more information.

4.	Click Save and Close. Or, if you want to leave the information unchanged, click Discard Changes.

Delete contacts or groups

1.	On the main Address Book window, click the checkbox next to each contact name or group you want to delete.

2.	Click Delete at the top of the window. Two new buttons are displayed. The Delete button places the selected items in the trash for later disposal. The Empty Trash button permanently deletes the items in the trash.

3.	Click Delete. The item will remain in the trash until you empty it.